Construction project management software that integrates with QuickBooks: 7 options

Many construction companies want the project management software they use to integrate with their QuickBooks accounting software, and for good reason. Construction finances involve managing multiple, parallel, long-term projects, and QuickBooks is widely used in the industry because it supports this way of working. The most popular features for construction teams include: 

• Job-level income and expense tracking, so teams can see real-time profitability by project, phase, or cost code.
• Progress invoicing based on percentage completion, as well as fixed-price billing, which aligns with the way construction work is typically contracted and paid.
• Time-based payroll and labor cost allocation, allowing hours to be accurately assigned to jobs, crews, or tasks.
• Subcontractor and vendor management, including bill tracking, payments, and features for tax compliance. 

Because of these benefits, it’s reasonable to make QuickBooks integration a priority when you’re searching for new project management software. 

However, it’s also important to acknowledge that your accounting system is only part of the puzzle. You also need your project management system to power team communication, task tracking, and reporting. Most importantly, it should connect your team members in the office and on-site with your stakeholders and clients. 

From our experience working with hundreds of construction companies, we know that a combination of features is difficult to find in a single piece of software. 

So, in this post, we’ve tracked down seven high-quality construction project management tools — all of them with QuickBooks integrations — that can help you get you streamline your work from initial consultation through to final handover. 

The first tool on this list is our platform, Wrike, an all-in-one project management platform with over 400 integrations. With Wrike, you can create a central source of truth for everyone involved in your projects — wherever, whenever, and however they’re involved. 

7 construction project management tools with QuickBooks integration

The tools on this list have been chosen for their strong project management functionality and for how smoothly they integrate with QuickBooks Desktop and QuickBooks Online. 

We’ve sought out tools to cover a range of different construction use cases, from homebuilding and remodelling to large government contracts and industrial work.  Later, you’ll also find tools that focus specifically on two essential tasks of financial management for construction projects: estimating and invoicing. 

This article covers: 

• Wrike, a fully customizable project management platform ideally suited to the multi-phase, parallel projects of the construction industry. 

• Procore, a large-scale project management solution popular for industrial and commercial projects. 

• Buildertrend, a platform for homebuilders with a built-in client portal.

• Deltek, project management software that combines bid, project, and financial management tools.

• BuildTopia, a project hub for residential homebuilders.

• ClockShark, time-tracking software for teams in the field. 

• Contractor Tools, an app that helps contractors produce cost estimates and invoices accurately and efficiently while on the go. 

All these tools can reduce the amount of manual effort your bookkeeping takes, minimize the number of errors in your work, and improve communication between your teams. 

1. Wrike: All-in-one project management for construction teams

Wrike is a robust, customizable construction project management platform designed to simplify project planning, tracking, and collaboration across your team — all while seamlessly integrating with QuickBooks. 

By building automated workflows and dashboards that mirror the way your team works, Wrike delivers clear, actionable insights for everyone from portfolio managers and field teams to subcontractors and clients. 

Best of all, Wrike scales effortlessly to manage multiple construction projects in one shared workspace, helping you stay on top of tasks, timelines, and financial data at every stage of the process. 

Let’s start by looking in detail at how Wrike’s integration with QuickBooks works. By connecting the two platforms, you can: 

• Export the time entries your team members record in Wrike to QuickBooks to be added to your budget tracking and billing. This makes it easier to account for hours spent on work like site supervision, contractor coordination, or tasks relating to change orders, and ensures billable hours are captured accurately. 
• Sync viral data between Wrike and your financial management platform. This helps you align labor rates for different roles, track services like design work, permitting, or equipment usage, and keep owner or developer details consistent across both tools. 
• Automate your financial workflows with rule-based triggers that export data automatically at fixed points in your process. For example, when a task or milestone like an inspection is marked complete in Wrike, the associated time entries can transfer automatically, helping your accounting team invoice faster and maintain a more accurate view of your project financials. 

By eliminating manual data entry and connecting your systems, this integration saves time, reduces errors, and improves the accuracy of your invoicing, project reporting, and future estimating. You also enhance communication and visibility across your teams, which is even more important in construction projects where accountants usually work far away from the crews in the field. 

Wrike’s QuickBooks integration is available with our Pinnacle and Apex plans and requires a QuickBooks account with admin access to set up and manage the connection.

All this being said, we know that you can’t choose your next project management solution based on accounting integrations alone. 

So, let’s turn to Wrike’s overarching features for construction project management. With these tools, you can monitor your projects, maximize efficiency, and manage every aspect of your work in one centralized platform.

Seamless automation of manual tasks  

Each  team  in a construction business faces repeatable manual tasks: 

• Project managers create project plans and hold meetings with clients or subteams. 
• Site managers assign work to their crew, log daily progress, and report incidents or safety issues. 
• Engineers share preliminary drawings and manage design reviews from teams, owners, and clients.
• Procurement teams identify the materials needed for each project, request quotes, and manage deliveries. 
• Finance teams gather time entries and expenses from the field, generate invoices, and record payments to keep the budget accurate. 

All these repeatable processes can be made more efficient and more accurate with Wrike’s workflow automations. 

For construction teams, automating manual tasks also helps to avoid delays that can frustrate your teams, throw off your timelines, and impact your project’s profitability. 

Imagine a site manager completing the tasks they use to close out each day in the field. Without a unified project management system, they might spend time updating an Excel spreadsheet or sending an email to the site office with a progress report. 

In Wrike, these repeatable tasks have their own workflow, which acts as a checklist to ensure all the tasks are complete, creates a record of how and when the checks were made, and files the completed task in a designated project folder for later audits — all automatically.  Plus, if they discover an issue that needs to be reported —like a piece of equipment that needs urgent repairs — they can use a request form in Wrike to notify the right team members in-office and arrange for that work to be done. 

You can see the results of these workflow automations in action at Comflow Mechanical Services, an industrial and commercial contractor based in Texas. At any given time, each of their projects is at a different stage, and each involves multiple vendors and general contractors.  To make sense of the chaos, the team uses Wrike to automate as many processes as possible. 

With Wrike, they redefined their workflows and eliminated an outdated system of emails, folders, and spreadsheets. Specifically, they rely on Wrike’s blueprints and automations to ensure tasks are accounted for and completed in the correct order. They also use Wrike to delegate tasks and assign clear accountability to each task in the sequence. 

Overall, they’ve seen: 

• 25% increased productivity 
• 3-5% increase in profit margins
• 10 weekly hours saved 
• 30% increase in revenue year-on-year 

Organization, efficiency, and collaboration increased by nearly immeasurable amounts.

Granger Snodgrass, Vice President of New Construction, Comflow Mechanical

Real-time project visualizations

Wrike also helps your construction teams view schedules and timelines from multiple angles, keeping all their interlocking tasks in view. 

Like your workflows, these project visualizations are totally customizable. For example, you can set up your Wrike workspace to show: 

• A workflow diagram for an individual construction crew, focusing only on the tasks on their site — like their punch list — and showing the key dependencies between tasks or subcontractors. 
• A more detailed Gantt chart for the office that visualizes multiple projects and gives more information relating to factors that affect the whole company, like asset scheduling and tracking when equipment has to be shared between sites. 
• A complete project overview for the PMO office, which amalgamates progress and financial reporting from multiple job sites and clients. These dashboards can show projects that are overrunning, monitor cash flow and budget utilization, and see at a glance the managers responsible for each project. 

Best of all, whenever a task is updated — from the office or the mobile app in the field — the change is instantly visible to all the teams involved, wherever they are. 

Improved stakeholder collaboration 

Working in Wrike is an incredibly collaborative experience. Although your teams may be scattered, or you rarely meet your clients in person, you can use Wrike to keep them up to date. 

Wrike includes many different collaboration tools to keep your teams in the loop: 

• To discuss documents and drawings, Wrike has tools to help teams mark up the documents and place live comments alongside the asset they’re discussing. 
• To request input or assistance, Wrike has @mentions to quickly alert the appropriate team member.
• To catch up on progress, our Work Intelligence AI can quickly summarize the most recent developments in the complete task history recorded for each item in your project.
• For client communication, Wrike helps you email external collaborators from within your project management platform, record their responses on your task cards, or have them mark work as complete using a seamless approval workflow.  

You can even use Wrike to set up the equivalent of a client portal: an area of your workspace where clients can check on task progress, see the next billing milestones, or view photos of the work in secure project folders.

Window Nation, a leading provider of high-quality windows, uses many of these features to streamline communication throughout its projects. 

With Wrike’s automations, visibility tools, and AI features, Window Nation has created a single source of truth for all the stakeholders in their project. Wrike acts as a centralized platform where all the project-related information, tasks, deadlines, and communications are consolidated and made visible, which keeps the entire team on the same page. 

We experienced a noticeable improvement in our team’s productivity and were able to focus more time and energy on value-added tasks.

De Lisa Patterson, Creative Director

Put simply, Wrike’s construction project management software creates a single source of truth for everything in your projects, from financials to resource and equipment scheduling, task assignments, and progress reports.

Because Wrike doesn’t tie you to generic project management templates, you can customize every process, project, and workspace to meet your construction team’s needs. And when you track every aspect of your project in our secure, cloud-based system, everyone can access the latest information or report back to your central office whenever they need to.

2. Procore 

Procore is a project management platform primarily used by larger construction companies, particularly those delivering civil engineering projects and large-scale commercial and industrial builds. 

Alongside multiple tools to bring different contractors and crews together, Procore includes a QuickBooks Online connector. This integration streamlines financial workflows, especially for time-sensitive items. By eliminating manual double entry between systems, it also minimizes human error while ensuring the data in a team’s construction accounting software is always up to date. 

3.  Buildertrend

Buildertrend is a full-service construction management platform that’s especially popular with homebuilders, remodelers, and specialty contractors. Designed for this niche, Buildertrend brings together sales management, project management, communication, and financial tools into a single user-friendly system. It also includes an AI-powered client portal to keep homeowners in the loop with progress updates, photos, and payment options.

Buildertrend’s QuickBooks integration strengthens the platform’s financial capabilities by syncing accounting data across devices. Teams can send invoices, accept payments, track time and expenses for detailed job costing, and manage tax-related tasks, such as collecting subcontractor information. With secure, up-to-date financial data and the ability to review or edit numbers on the go, Buildertrend gives construction teams tighter financial control without slowing down day-to-day operations.

4. Deltek

Deltek is a platform for contractors and construction firms looking to streamline operations. It’s designed to give insight into project costs, connect field and office operations, and simplify planning, putting businesses on track for growth. 

When paired with QuickBooks Online, Deltek’s Vantagepoint Front Office Package acts as a full project planning, financial management, and CRM tool. The integration synchronizes data between the two platforms, ensuring new records and updates in one system automatically reflect in the other. This integration allows construction firms to maintain accurate financials without switching between systems, reduce manual data entry, and improve collaboration across teams. 

5. BuildTopia

BuildTopia, part of Constellation Homebuilder Systems, is a construction management platform for residential homebuilders. 

This platform is designed to act as a single hub for small businesses and mid-size companies in this sector of the industry. As such, it brings together many tools for scheduling, resource management, and bid management in one platform. BuildTopia also offers a CRM to help companies maintain a consistent email marketing strategy. 

This platform integrates with many popular accounting platforms, including QuickBooks, Acumatica, and Sage. Specifically, the QuickBooks integration sends Trade Partner information from BuildTopia to sync with the vendor details in QuickBooks. This gives teams a more accurate record of their estimates, cost codes, budgets, and approved purchase orders. 

6. ClockShark

ClockShark is a time-tracking app specifically designed for field services, including construction, cleaning services, painting, landscaping, real estate, and home healthcare. It combines a timesheet app that helps teams manage labor for payroll and job costing, and a scheduling tool to create rotas, list tasks, and direct teams to the correct job site. Tasks can be rescheduled and communicated by simply dragging and dropping. 

ClockShark integrates with many of the financial tools businesses rely on, including QuickBooks, Sage, Xero, and Paychex. When teams connect the platform to QuickBooks, they can sync jobs, customers, service items, and employees between the two platforms while working on a desktop or in the mobile app. 

7. Contractor Tools

Contractor Tools is used to create construction estimates and invoices, and it’s especially useful for local contractors such as landscapers, small construction teams, and service and repair professionals. Contractors can save their standard costs and jobs in the app, which speeds up the process of creating these essential documents. The app is set up to add Home Depot products directly to estimates based on their current pricing and inventory, and because it speeds up the process of creating estimates, the app can help contractors win more jobs. 

All Contractor Tools packages include QuickBooks sync, so contractors can save time on their accounting and financial record-keeping. 

Choose Wrike and QuickBooks for seamless construction management

The best construction project management software brings together everything you need to hit project milestones on time and on budget. It helps close gaps in your workflows, track progress on-site and off, and keep your team collaborating smoothly.

With Wrike, you get an all-in-one platform built to handle the intricacies of every stage of your construction projects. Plus, with seamless integrations with tools like QuickBooks, you can stay on top of project budgets and finances at every step. 

Frequently asked questions (FAQs) about construction project management software and QuickBooks

What are the benefits of integrating project management software with QuickBooks for construction teams? 

Integrating project management software with QuickBooks helps streamline financial workflows like billing and expense tracking, and minimizes errors by reducing manual data entry. It also improves communication between accounting and project teams by giving both sides visibility into real-time job costs, budgets, and invoices. 

What types of project management software offer QuickBooks integrations? 

Many construction-focused project management platforms offer QuickBooks integrations. This includes customizable project management tools like Wrike, industry-specific platforms like Procore and Buildertrend, and time tracking tools like ClockShark. 

What features should I look for in a QuickBooks-integrated project management tool? 

Alongside QuickBooks integration, any good construction project management tool needs strong workflow management and communication features — such as automations, reporting, and data syncing across platforms and teams. This makes it easier to maintain an accurate financial overview that supports your team’s collaboration. 

Are QuickBooks integrations easy to set up? 

Most modern project management platforms offer straightforward, guided setups for QuickBooks integrations, often with step-by-step instructions or customer support to ensure all your project data is synced. The complexity will vary depending on your company’s workflows and the volume of projects.